Leave Automation

Workflow Based Leave Management with Employee Self-Service Portal.

Leave Automation

This is a module within our HRMS system can be hosted on employee self-service portal and provides a hassle-free way to formalize and transmit leave request after validation to HR and accounting. It provides managers with updated information to approve leave request and eliminate paper-based procedures by tracking, auditing and securing leave request. You can easily define your business processes through flowchart like BPM interface.

The solution allows the employees to apply online for leave request using self-service leave portal and then get a real time view of the status of their Leave Request. Employees also have access to dashboard to view the complete history related to leaves availed and leaves available. The Solution provides easy to use and intuitive interface to Managers who can view the leave request and access the previous leave history of the employees and based on the corporate policy approve or reject the leave request.

Key Features

Workflow Based Employee Leave Automation

Implement Systematic and Workflow driven automation of the complete Leave Management starting from employee submit the leave application to routing to various stakeholders for necessary approval and then finally updating the leave database once the leave has been granted.

Leave Policy Definition

Solution allows definition of multiple leave policies for various categories and groups of employees. Various leaves and attendance head can be defined in the system and associated policies thereby eliminating the manual control and maintenance of paper based leave cards.

Accrual and Credit Rules Automation

Solution allows you to define leave accrual and credit rules which can be crediting in advance, every month, every six month of after a year. We can also customise the solution to adopt to any specific requirement typically in the government or public sectors.

Enforce Corporate Leave Compliance

We can customise the Solution to enforce corporate leave compliance by taking care of specific rules policies e.g. leave which cannot be taken in say 3 times in a year, cannot be availed more than 3 days at a time, leaves whichcannot be combined and etc.

Employee Self Service Leave Portal

Our self-service leave portal allows employees to directly fill up the leave application form online which is then submitted into the leave workflowand routed to various concerned person the hierarchy for approval. The employee Dashboard allow the employee to monitor the status of approval and see his leave records.

Escalation Matrix

Complete User hierarchy along with escalation matrix can be built into the Leave Workflow; allowing the system to automatically escalate Leave approval to next user in the hierarchy if the current User is absent or is not taking action on the CIGM Tasks based threshold time.

Automated Alerts

The solution provides for generation of automatic email notification and alerts for all Leave Request which are raised, action taken, approved and also on the Query assigned or replied to the respective stakeholders. This can be further extended to SMS based alerts.

Roles Based Routing and Send Back Options

The Solution provides a complete roles based routing of Leave Requestwithin the workflow wherein user is able to take actions like approve, reject, edit or view modification logs of Leave Request based on the roleand permission defined.

Analytics and Reports

Our solution provides complete analytics and drill down reports for every step of Leave Workflow cycle. We can also develop any kinds customized MIS reports related to Leave Management as per specific requirements.

Mobile Integration

We can customize the solution and make it available on mobile devices and tablets. This helps in increasing the mobility of all the stakeholders in the Leave Management process who can act on the Leave Request from mobile devices.

Integrate with HR or 3rd Party Software

We can develop tools to integrate the complete Leave Management Workflow solutions with your HRMS or with other 3rd Party IT software enabling automated export and import of leave data.

Complete History Trails

Our Solutions ensures that all the activities are captured into the system with complete history trails giving complete insights in who did what, when and where. Modifications are logged with record of every user data changes ensuring trace into every changes.

Advantages of Our Leave Automation

3Online Request and Approval of Leave helps save employee and managers time.
4View monthly or yearly calendar and reports on current leave balances.
5Allow Quick view of Leave History to help in leave approvals decision making.
6Enforce Corporate Leave Policy by setting and assigning leaves types as per policy.
7Mobile interface for anytime and anywhere access, reducing cost and speeding up process.
8Provide complete transparency with 100% visibility to the managers and employees on leaves availed.
9Easy to Use, Secure and Scalable.
10Generate various types of MIS Reports on Leave.
11Events based Alerts and Notifications.
12Automatic escalation of Leave Request based on threshold time limit in case of no action.

Our BPM Solutions